Time Savers

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    By Tom Talbot


    Time flies! Who has the time? Time’s up!

    We are all looking for more time.

    The rent’s too damn high and all of us feel like we don’t have enough time to do the things we want. So I’m going to get you more time. That’s right--welcome to my time-saver blog compliments of all the great HVAC software that’s out there, ready for you to use.

    You see, software can help us do our job more efficiently which leads to happy customers and happy workers and ultimately more profits. Here are a few ways that HVAC service software can help small service businesses save some time.

    Scheduling and Dispatching

    Having these two automated saves a ton of time. Most HVAC software includes this as part of the deal but there’s a lot to making it user friendly.


    When you have software that integrates with QuickBooks and/or QuickBooks Online the daily tasks of accounting become manageable because it is more organized and there is no need for dual entries.

    Invoicing and Payment Processing

    We have come a long way since the days of paper invoicing. Today’s software can create an invoice as the work is getting done so the job can be paid right on site. Swiping a card and receiving payment when the work has just been completed makes good business sense. The company gets paid immediately helping cash flow, there are no invoices which need to be mailed and followed up on, all of which saves and money. 

    GPS Tracking and Route Optimization

    Cutting down on the overhead of getting from A to B saves time. And knowing when techs are finished and heading to their next job increases efficiency.

    Mobile Solutions

    If you’re still looking to move your business into the digital age now’s the time. Equipping your techs with tablets or smartphones is as important as turning the wrenches. And though many HVAC software solutions were designed with mobile in mind, some are better than others.

    Email Support

    Do you spend a lot of time communicating back and forth with customers? Software can alleviate some of this and make sure you are only dealing with the crucial messages. It can also help to reach out to prospective customers and weed out the spam.

    The Final Takeaway

    Here’s something for you to think about this week. Identify one part of your workday that software (or better software) may help to save some time and get more efficient. Look into some options and consider a change. If we can be of any help give us a shout over here at Coolfront Technologies.


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